How real estate agents turn 2 hours of paperwork into one conversation
A US real estate company is rolling out a voice system that turns a spoken conversation into a filed record and a state-correct draft contract. It pulls property data from the MLS, applies the right addendums by state, and hands the agent a draft to review.
~2 hrs
Saved per contract (~85%)
1,500+
Contracts generated to date
98%
Data accuracy
A US real estate company's agents were losing over two hours of admin every time a new purchase or listing contract had to be generated, retyping the same details into a CRM, a database and a stack of state-specific templates. We built a voice system that lets them capture everything by talking. It pulls existing property data from the US MLS, applies the correct addendums and disclosures by state, and produces a draft contract for the agent to review, never auto-sent. To date it has generated 1,500+ contracts at around 98% data accuracy, cutting roughly two hours to a single conversation. It was built in three months and is now rolling out across 50 states, proven first in a handful.
Real estate runs on data entry. Every listing and every transaction generates details that have to land in a CRM, a property database and a pile of contract templates. The people who should be in the field closing deals were stuck at desks instead, typing the same property details into three systems by hand.
And the paperwork itself is a moving target. Every one of the 50 states needs different addendums, disclosures and clauses, so getting a single contract right took real time and real care.
Why does real estate admin eat the day?
Because a single new purchase or listing contract took an agent over two hours to put together. The same information went into multiple systems, which meant inconsistencies, missing fields and compliance risk across thousands of transactions.
Multiply two hours of admin across a national footprint of agents and it becomes the single biggest drag on the people who are supposed to be selling.
What does the voice system do?
The agent starts a guided voice session and simply talks through the property, the client and the deal terms. The system extracts every required variable in real time, and because it is a conversation, it confirms and re-asks whenever something is missing or unclear, so the record is complete before the call ends.
It then pulls existing property data straight from the US MLS database, so nothing that already exists for the property gets typed twice. From there it assembles a state-correct draft contract, with the right addendums and disclosures for that state, and syncs to the agent's calendar and email.
Does it send contracts on its own?
No, and that is by design. The system creates draft contracts only. Agents are required to review every change before anything goes out. The AI does the heavy lifting, the capture, the MLS lookup, the assembly, but the human stays firmly in control of what actually gets signed.
In a regulated, high-stakes space like real estate, that human-in-the- loop step is the point, not a limitation.
What it delivers
| Time saved per contract | ~2 hours (~85% reduction) |
| Contracts generated to date | 1,500+ |
| Data accuracy | ~98% |
| Data source | US MLS property database |
| Syncs with | agent calendar + email |
| Output | draft contracts for agent review (never auto-sent) |
| Footprint | built for 50 states, 1,000+ agents |
| Delivered in | 3 months |
| Status | in active deployment (proven in initial states) |
Across 1,500+ contracts, a job that used to take agents over two hours now takes one conversation, with the property pulled from the MLS, the state-specific paperwork applied, and a draft ready to review, at around 98% data accuracy.
Could this be your team?
If your field professionals are stuck at desks retyping the same information into different systems, or your paperwork is a constant compliance risk because of how it gets assembled, this is exactly the kind of problem we solve. We start with a Discovery Week: we find your single biggest win, scope it, and ship a first working piece fast, so you feel the value before any bigger decision.
Contact UsFrequently asked questions
How accurate is voice on legal contract data?
Because it is a guided conversation rather than plain dictation, the agent confirms and re-asks until every required variable is captured correctly. There is always a way to extract the right value. Across contracts so far, data accuracy runs around 98%.
Does it send contracts automatically?
No, and that is deliberate. It produces draft contracts only. Agents are required to review every detail before anything goes out. The AI does the heavy assembly; the human stays in control of what gets signed.
How does it handle different states' paperwork?
State-specific logic selects the right addendums and disclosures for each state, so the draft matches local requirements rather than a generic template.
Where does the property data come from?
It pulls existing property data straight from the US MLS database, so agents are not re-typing details that already exist for the property.
How does it fit into an agent's day?
It syncs with the agent's calendar and email, so a record can be captured by voice between showings and the draft lands where they already work.
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